The rule for catching batch conflicts (same teacher/room/student in two batches at once): write the three constraints — teacher, room, student — in separate matrices and reconcile before the week starts. Batch routines on paper do not reveal conflicts; they surface when a student has been sitting and waiting.
What to verify: identifying teacher, room and time constraints
Keep these fields in the week matrix:
| Constraint | Question | Conflict example |
|---|---|---|
| Teacher | same teacher, same slot, two batches? | Sir-A: Physics-A and Chemistry-B both at 7 |
| Room | same room, same slot, two batches? | Room-2 for two batches at 7 |
| Student | same student, same slot, two subjects? | Student-21 in Physics and Maths both at 7 |
The third is the most common — one student taking multiple courses is normal in coaching; the conflict is caught when the batch is built, while fixing it is still cheap.
A usable sample: the empty conflict matrix
Fill this table at week start:
| Slot | Batch | Teacher | Room | Students | Conflict flag |
|---|---|---|---|---|---|
| 9 AM | SSC-A | Sir-1 | Room-1 | 18 | — |
| 7 PM | HSC-A | Sir-1 | Room-2 | 22 | teacher ✓ (different slots) |
| 7 PM | SSC-B | Sir-2 | Room-2 | 15 | room conflict |
Reconcile the matrix and fill the last column — conflicts become visible before batches go live. With software, the system should warn at entry time — create a deliberate conflict in the demo to see.
Batch time conflicts: workflow steps and limitations
- Fill the matrix in one meeting before batches launch — later splitting becomes endless.
- On a conflict, three fixes: change slot, change room, change teacher — never on anyone’s assurance.
- Student-level conflicts are resolved with the guardian informed — what the student reports after sitting is not enough.
- Limitation: the matrix is not one-time — batches added or times changed mid-month require filling it again.
Time conflicts: questions to ask before your demo
- Does the system warn at entry time?
- Is the batch routine printable on one page?
- Does a student’s routine auto-update after a batch change?
See the coaching page for routine and batch structure; the attendance module and attendance documentation for the roll-call connection.
Time conflicts FAQ
Is the matrix rebuilt weekly?
No — at the start, plus on any batch/time change. A quick reconciliation each week-start is a good habit anyway.
If the software lacks conflict warnings?
Keep the matrix running — the duty is the institution’s, not dumped on software. It also becomes a vendor-comparison score.
How common are student-level conflicts?
Very common among multi-course students — and they suffer the most; catching them saves them.