The rule for quotations: ask batch-specific questions in writing — what is said verbally is not remembered three months later. General cost articles paint the market picture; your coaching decision needs written answers shaped by your batch counts and fee structures.
What to verify: batch-specific commercial questions
Ask for written answers to these:
| # | Question | Why written |
|---|---|---|
| 1 | Priced by batch count or student count? | coaching adds batches fast |
| 2 | Cost per added batch/course? | growth must not be blocked |
| 3 | SMS unit price and packs | the main silent monthly cost |
| 4 | Who bears bKash/Nagad gateway charges? | tied to the fee-collection policy |
| 5 | Is the conflict warning in the base plan? | a daily task |
| 6 | Is report export free? | the door out |
| 7 | Trial length and data limits? | the core verification question |
| 8 | Renewal price? | first-year discounts hide in renewals |
Attach the vendor’s written answer beside each question — verbal answers never come into comparisons.
A usable sample: blank quotation request
The format to send vendors (blank fields for them):
- Institution: __ batches · __ students · shifts: __
- Monthly price (at this size): __
- Cost per added batch: __
- SMS unit: __ / pack: __
- Gateway charges: __
- Export: free/paid __
- Trial: __ days, limits: __
- Renewal price: __
- Setup cost: __
- Cancellation terms: __
Comparison rule: keep three vendors’ answers side by side — any blank field is a red flag.
Written quotations: workflow steps and limitations
- Compute the 3-year total: (monthly × 36) + SMS + gateway impact + renewal growth.
- On a discount, ask the condition — a first-year discount can hide a second-year increase.
- Ask the payment cycle (monthly/quarterly/annual) — annual prepayment puts the cancellation risk on you.
- Limitation: the cheapest vendor is not automatically the safest — the vendor giving complete written answers is; dodging costs is an early signal.
Quotation: questions to ask before your demo
- Will the demo include your batch structure?
- What is the policy on using real data in the trial?
The pricing yardstick is public on the pricing page; the coaching context in the coaching page and setup via the contact page.
Quotation FAQ
How long to give vendors for a quotation?
7 days — longer invites neglect, shorter produces incomplete answers.
Should we negotiate repeatedly with one vendor?
One written best price — then compare; circular negotiation wastes time.
If a vendor refuses a written quotation?
Refusal is a signal about the system’s confidence — skip that vendor.