The rule for catching revision exceptions in Hifz: keep planned revisions and completed revisions in two separate records, then reconcile one against the other at week’s end. Manzil cycles slip in small daily pieces — nobody notices in one or two days, and three months later a whole Juz has eroded. You need a gap-finding system, not memory.
What to verify: assigned and completed revisions, kept apart
The two-column structure:
| Column | Meaning | Written by | When |
|---|---|---|---|
| Planned | which Juz should be cycled today per the plan | cycle planning | week start |
| Completed | was it actually cycled | ustadh | day end |
Week-end gap = planned − completed. Classify three gap types separately:
- One-day gap — normal; no note needed if covered next day.
- Continuous gap (3+ days) — student-specific; re-plan the manzil cycle.
- Pattern gap — the same Juz missed by a whole jamaat — a routine problem; fix the schedule.
A usable sample: the revision gap table
The week-end table (per student):
| Student (ID) | Cycle | Planned Juz | Completed | Gap days | Class | Action |
|---|---|---|---|---|---|---|
| H-014 | 1 Juz / 7 days | Juz 15 | 6 | 1 | one-day | note |
| H-022 | 1 Juz / 7 days | Juz 15 | 3 | 4 | continuous | cycle to 10 days + guardian note |
| jamaat total | — | Juz 21 | 0 | — | pattern | fix the routine |
Zero gaps is not the goal — gap visibility is. One-day gaps across twenty students are normal; the danger is continuous and pattern gaps staying invisible.
Manzil revision gaps: workflow steps and limitations
- Write the cycle plan at week start — otherwise “planned” has no meaning.
- Match action to gap class — a guardian call for a one-day gap is excessive.
- Month-end: is the continuous group shrinking — the measure of whether actions work.
- Limitation: the gap table does not treat holidays as equal — exclude holiday days from “planned”, or holidays will show as gaps.
Revision gaps: questions to ask before your demo
- Can manzil keep “planned” and “completed” separately?
- Is the gap calculated automatically, or extracted by hand?
- Can holiday days be excluded from the cycle?
See the Hifz & Quran module and the Hifz tracking documentation for structural solutions; the glossary sharpens terminology.
Revision gaps FAQ
What cycle pace is right for manzil?
Based on your department’s current pace — typically 1 Juz per 7–10 days. Write it down; otherwise “planned” means nothing.
Is a gap always the student’s fault?
No — pattern gaps are usually schedule problems. Student faults stay with students; pattern faults with planning — do not merge them.
Can gaps for all Juz live in one view?
Yes — but keep a Juz-based filter; one Juz’s problem can hide another’s.