The handover rule for Hifz teacher changes: transfer the four-pillar records per student (sabaq/sabqi/manzil/Tajweed) + open follow-ups + the rules document — all three together. “Here are the books” is not a handover; the main cause of the old structure collapsing in a new teacher’s first week is the absence of one of the three.

What to verify: open reviews and lesson history transfer

The handover checklist in three parts:

Part Transferred Verification
1. Records each student’s four-pillar history (with Juz position) can the new teacher state any student’s last 30 days?
2. Open follow-ups unfinished reviews, drills, guardian promises does the list carry dates and context?
3. Rules document sabqi definition, manzil cycle pace, leave rules can the new teacher state the rules in their own words?

The special risk: open follow-ups. “Hifz-B’s Juz 12 is weak, I’ll check Friday” — if it stays in the old teacher’s head, it flies away, and that student stays invisible for three months.

A usable sample: the handover checklist

The outgoing and incoming teachers sit together to complete:

  1. Reconcile the student list — system records against the teacher’s knowledge.
  2. Re-hear each student’s current position (Juz) and pace.
  3. Move every open follow-up date onto the new teacher’s calendar.
  4. Speak special events (health, family, discipline) and attach them in the system.
  5. Declare the handover complete only when the new teacher has heard all sabaq in the first week.

Teacher handover: workflow steps and limitations

  1. Keep the handover document in the system — not a separate file.
  2. In the first week, the outgoing teacher reviews the new teacher’s entries — terminology matching.
  3. A mid-year change: add Salla-preparation tasks to the checklist too.
  4. Limitation: if the outgoing teacher is unavailable (travel/illness), the checklist still runs — but the muhtamim verifies the new teacher’s entries for the first two weeks.

Handover: questions to ask before your demo

  • Can records be filtered by teacher (whose students are whose)?
  • Does the open-follow-up list come on one page?
  • Does record history survive a teacher change?

See the Hifz & Quran module and the Hifz tracking documentation for record history and teacher roles; madrasa operations for role separation.

Handover FAQ

How long does a handover take?

Half a day for 20 students — with a checklist. Without one: five days, and still incomplete.

The new teacher’s method differs — problem?

The method is theirs; the structure is the institution’s. The columns stay the same; how they are filled is the teacher’s.

Mid-month change — who handles fees and dues?

Hifz records belong to the teacher; fees to the accountant — two separate lists in the handover; do not merge them.